When it comes to planning an in-person event for a company or organization, COVID-19 has made it difficult to do so safely. Many companies and organizations have gone down the virtual route for such gatherings but, unfortunately, there are some common pitfalls that can occur during virtual events. These tips for throwing an awesome virtual event will show you how to prevent those pitfalls before the big day arrives.
Become a Pro of Your Platform
Even if you consider yourself tech-savvy, the day of the event should not be the first time you use the virtual meeting platform. Whether it’s Zoom or another virtual meeting app, take some time well in advance of the big day to play around with the platform and really learn the ins and outs. That way, if any minor technical difficulties occur, your familiarity with how the app works will come in handy.
Only use a platform that you can use with confidence and ease. In fact, maybe a week before the event, throw a rehearsal. Gather up all the speakers and virtual crew members who will be present and do a practice run of the event. This will help you address any last-minute issues and potentially make some fun improvements along the way.
Always Have a Back-up Plan
When you’re setting up any event, having a Plan B is important. In the case of a virtual event, you might think that would be less necessary, especially with everyone being at home more often. However, this couldn’t be further from the truth. If you schedule a speaker to host a virtual panel but their internet goes out, you don’t want to leave guests without festivities to take part in. So, have some back-up hosts and activities on deck just in case any issues like emergency cancellations or technical difficulties occur.
Set the Stage
Just because your event is virtual doesn’t mean you shouldn’t dress up the venue. As nice as your bookshelf probably looks, it’d be beneficial to team-up with your crew, including any additional speakers you’ll have during the event, and discuss a visual theme. Pipe and drape backdrops are incredibly easy to install and can add class and beauty to any event.
If you and the rest of your crew set up backdrops that all match in terms of color and texture, it can brighten up your virtual venue to make it feel like a true event.
That being said, don’t feel afraid to switch up the look of the backdrops among all the event speakers. As long as there’s some kind of visual theme, let your creativity fly when designing everyone’s background.
These tips for throwing an awesome virtual event can help you avoid many of the potential pitfalls that come along with such an occasion. From visual appeal to technical difficulties, using these tips will ensure you create an event worth bragging about.